Improving with kawak®

When you create a document request, the “Approver” field displays all the parameterized charges. It can be evaluated that in this field you can configure only those positions that can carry out such approval.

When you export obsolete documents, the report in Excel has very few fields, it can be evaluated that this report is complemented by the other fields that the single list of documents report has, in order to know in a certain version what configuration conditions that document had.

When exporting the Master Document Lists or Document Management reports, the “Change Control” field could also be included for adequate information backup.

Update the document management module so that searching for a keyword (e.g., Master Validation Plan) returns all the documents containing that keyword, this would make it possible to easily identify associated documents that are impacted by a change control or that need to be updated due to the change of a code or the name of a position.

Include a filter that allows you to separate documents that are in a state of approval, revision or preparation. This is in order to be able to keep track and make it easier for the management system administrator to report quickly without the need to download an Excel to those responsible.

It is necessary to be able to grant a permission in Configuration > Permissions, which allows authorizing the viewing of documentary statistics to a user. For administrators and document administrators, it is still visible, even if they don't have permission.

It is necessary to have an option that allows you to carry out mass import processes for external documents using a CSV file.

It would be important to include the waterfall type field for the design of a form-type format, which will allow for conditional filters.

The document management module allows authorization to download and print procedures, instructions, manuals, and other documents controlled in KAWAK. However, once these documents are printed or downloaded, they are no longer under control. To improve this process, it is proposed that, at the time of downloading or printing, the document be automatically labeled with the indication of “Uncontrolled Copy”.

We have different formats, to which we are uploading records These records can only be modified by the user who created them, there is no possibility for a user to modify the formats unless they are the creator or administrator of the document management module. It would be great if we could select users by format, who can edit the records. There's an option in the format settings that says “Records can be edited by approvers”, but it DOESN'T work.