Automation of training monitoring Implementation of a Competency Management Module and Curricular Mesh by Role in KAWAK
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rhennyald Seijas
Current Situation
Currently, the management of the organization's training matrix is managed using Excel files, making it difficult to track, trace and control compliance with mandatory, priority and recommended training. This methodology requires manual updating, increases the risk of errors and limits the visibility of the progress of each collaborator and of the different areas.
In addition, the KAWAK platform does not have functionality that allows managing a personalized curriculum by position or collaborator.
Proposal for improvement
Develop a Competency and Training Management module within KAWAK that allows you to centrally manage all the training required for each position in the organization.
The module should consider:
- Unique catalog of training (procedures, instructions, policies, legal requirements, safety, quality, environment, and others).
- Definition of a curriculum by position, function or area.
- Automatic assignment of mandatory training to each employee according to their role.
- Possibility to add specific training for individual collaborators when necessary.
- Automatic scheduling of training, evaluations and recertifications.
- Attendance registration and approval directly at KAWAK.
- Expiration control and renewal of competencies.
- Sending automatic notifications to collaborators and managers about pending or upcoming training sessions.
- Dashboard and indicators
The system should generate indicators in real time, such as:
- Compliance with the curriculum by collaborator.
- Compliance by area.
- Compliance by workplace.
- Compliance by charge.
- Compliance by type of training.
- Percentage of overdue trainings.
- Trainings about to expire.
- Competency gaps by collaborator.
- Hours of training executed.
- Status of mandatory certifications.
Expected benefits
- Eliminate the use of Excel spreadsheets for the administration of the training matrix.
- Centralize all training information within KAWAK.
- Ensure compliance with the training programs defined for each position.
- Improve the traceability and availability of information during internal, external and certification audits.
- Reduce administrative time by automating assignments, reminders and reports.
- Identify competency gaps in a timely manner and facilitate annual training planning.
- Have online indicators for decision-making by managers and Human Resources.
- Ensure compliance with regulatory, legal and corporate requirements associated with staff training.
Expected result
To have an integrated platform that allows managing the entire training cycle of each employee, from the assignment of their curriculum according to the role they play to the monitoring of their progress and compliance. This solution will strengthen the development of competencies, improve training planning and ensure that all employees meet the training requirements required by the organization and the applicable regulations in a timely manner.